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Administrative Assistant 3

Administrative Assistant 3
Department: The JESUS Film Project, Field Strategy Department
Pay Level: U2, L 7 $13.47/hr. min. 

SUMMARY DESCRIPTION OF POSITION
Under the general direction of an assigned supervisor in the Field Strategy Department, perform a wide variety of administrative complex clerical duties working for two Field Strategy Team Leaders in Field Strategy. Incumbents in the Administrative Assistant III class perform complex duties for top-level administrators involving large departments or highly visible and broad administrative functions.   

ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following, but other duties may be assigned
Serve as Administrative Assistant to two Team Leaders, relieving them of a variety of technical and administrative duties; assist others as directed.
Take notes at meetings, including material of a confidential nature; prepare, type and record a variety of correspondence, agendas, memoranda, reports, meeting minutes, contracts and other materials.
Utilize a computer to enter data, prepare reports, prepare correspondence, etc.
Arrange and schedule a variety of meetings and conferences.
Establish and maintain complex interrelated filing systems.
Ensure system is understood and applied by all department members.
Review, prepare and proof documents, records, reports and forms for accuracy, completeness and conformance to policies and procedures.
Compose correspondence and communicate information where judgment, knowledge and interpretation of policies and regulations may be necessary.
Provide support and guidance to department as assigned.
Assist in analyzing and streamlining policies, procedures and processes to improve overall accuracy and efficiency of the Field Strategy department and potentially the Jesus Film Project.
Assist in resolving issues and diffusing difficult situations.
Provide stability and order to the department.
Disseminate information from supervisor to staff; serve as liaison between supervisor and staff.
Maintain department calendar. 

KNOWLEDGE OF
Advanced operations and techniques of word processing and other modern office practices, procedures and equipment..Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Ministry organization, operations, policies and objectives.
Advanced oral, written and interpersonal communication skills.
Technical aspects of field of specialty.  

ABILITY TO
Perform a wide variety of complex administrative, clerical, typing and secretarial duties with a high degree of speed and accuracy.
Type at 60 words net per minute from clear copy. Plan and organize work, set own priorities and meet schedules and time lines. Train and provide support to others.