Administrative Assistant 3

Administrative Assistant 3

Pay Level: U2 L7 Pay $13.47hr./min

SUMMARY DESCRIPTION OF POSITION:
Under the direction of the MS Process manager, provide administrative support for the Production and Postproduction Departments including the performance of a wide variety of complex clerical and secretarial duties, correspondence and reporting in support of a large department with highly visible support. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.   Provide administrative support for Managers of Production, Postproduction and Dub Room as assigned by MS Process Manager. Create and Maintain Visa and Passport docs for the Travel Team and when requested by MS Departments.  Compose correspondence; report information in person, or by telephone, where judgment, knowledge and interpretation of policies may be necessary. Arrange and schedule a variety of meetings and conferences; establish and maintain filing systems. Collect and compile statistical and financial data and other information for inclusion into special and periodic reports; WESS reports (phase information), reports, records and other information as necessary, utilize computer systems to prepare reports, correspondence or records. Maintain accurate billing/verification/financial records for shipping as well as other Postproduction Department functions. Take meeting notes, including material of a confidential nature; prepare and type a variety of correspondence, agendas, memoranda, reports, minutes and other materials; record and transcribe minutes from a variety of meetings.   Provide quick turn around time of said minutes to attendees with accurate action points listed. 

QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

KNOWLEDGE OF: Advanced computer operation, including word processing, spreadsheets, and other related computer softwareType at 60 words net per minute from clear copy Organization policies and rules of assigned department or program. Record -keeping techniques.Modern office practices, procedures and equipment. Correct English usage, grammar, spelling, punctuation and vocabulary. Effective oral and written communication techniquesPrinciples and practices of office administration  

EDUCATION and/or EXPERIENCE: Associate's degree with at least 6 years work in technical office management with increasing responsibility, including advanced level computer applications.