Administrative Assistant - to Donor Reporting Team

Pay Level: Unit 2 Level 7 $15.00/hr.

SUMMARY DESCRIPTION OF POSITION:

Provide administrative and organizational support to the Donor Reporting team, with priority tasks being assigned by the Director.  

Apply Today

For additional information contact us at:

Cru
Human Resources
100 Lake Hart Drive, Dept. 2800
Orlando, FL 32832

[email protected]

1-888-278-7233

-


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Anticipate and stay attentive to the Director’s needs and prioritize tasks assigned by the Director.
  • Perform all reports production tasks according to DR production procedures
  • Schedule, coordinate and take notes for meetings called by Director and as needed for the team
  • Maintain and monitor the Donor Reporting fiscal/monthly budget and assist with team expenses
  • Manage team’s internal communication channels, filing systems and databases
  • Act as communication liaison between Donor Reporting and other departments and represent the Director when needed
  • Monitor Director’s email and answer on his behalf when appropriate.
  • Coordinate business travel arrangements for the team, especially the Director and Specialists
  • Organize and maintain office and common travel supplies
  • Maintain all documents and other resources related to team/ministry policies and procedures
  •  Perform related duties and special projects as assigned.
  • Coach and train team members in functions related to your role as needed.
  • Serve the team in ways appropriate to alleviate stress, boost morale, and increase productivity, especially by assisting the team in staying organized and completing administrative tasks.
  • Participate in the Christmas Calling Campaign, completing required amount of calls.

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES:

  • Advanced personal computer operation, including Microsoft Office and Google apps
  • Basic accounting practices, budget management, and godly stewardship
  • Principles and practices of professional administration
  • Modern office practices, procedures and equipment
  • Correct English usage, grammar, spelling, punctuation and vocabulary
  • Ministry organization, operation, policies and objectives
  • Interpersonal skills of tact, patience and courtesy
  • International travel laws, decorum, and best practices
 

ABILITY TO:

  • Communicate effectively both orally and in writing
  • Analyze situations accurately and determine an effective course of action
  • Establish and maintain cooperative and effective working relations with others at all levels of the organization
  • Handle interruptions with grace and return to focused work seamlessly
  • Keep track of various details and catch those others miss
  • Remain calm in high-stress situations
  • Plan and organize work independently
  • Manage time effectively
  • Maintain accurate files and records
  • Work well with a team
  • Demonstrate a high degree of integrity and discretion when dealing with confidential and sensitive information
  • Anticipate and act on the needs of the Director
  • Put the success of the mission above personal interests
  • Be optimistic and express positivity to the Donor Reporting team
  • Adapt to a changing work environment
  • Type more than 50 WPM

 

EDUCATION and/or EXPERIENCE:

Two year degree in business administration or a communications related field and at least three years experience in executive or administrative assistant position, or equivalent combination of education and experience. Non-Profit ministry experience desired but not necessary.