Administrative Assistant to Development - (2 Positions) Laguna Niguel, CA

Pay Level: Unit 2 Level 7 $19.00/hr.

SUMMARY DESCRIPTION OF POSITION:

Under the general direction of an assigned supervisor, perform a wide variety of complex clerical, administrative and secretarial duties for an administrator level team of advisors.  Incumbents in the Administrative Assistant 3 class perform complex duties for top-level administrators involving large departments or highly visible and broad administrative functions.

Apply Today

 

For additional information contact us at:

Cru
Human Resources
100 Lake Hart Drive, Dept. 2300
Orlando, FL 32832

[email protected]

1-800-918-9929 Ext. 7576

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Act as a liaison between the Development Reps, inter-departmental teams, and ministry partners.
  • Triage email, mail, phone calls and respond to various requests from Development Reps including sending caseload lists, donation info, specialized reports, videos, equipment, and statistics.
  • Arrange for a variety of meetings and conferences, both individually as well as corporately, for the team.
  • Maintain accuracy of data in all databases by communicating with reps and making necessary changes.
  • Keep the team informed of all pertinent information such as opportunities, needs, and priorities; also provide follow-up.
  • Prepare, organize, and distribute schedules, correspondence, meeting notes, reports, and other materials, including those of a confidential nature, through email or mail.
  • Conduct research for projects and create the necessary reports.
  • Create and maintain processes for increased efficiency and understanding, including simplifying important info for reps and creating instruction documents when necessary for training and reference purposes.
  • Travel to fundraising events (Briefings) and Rep Meetings to provide administrative support and assistance to Development Reps as well as the Events team.
  • Assist Development Reps with travel plans and documentation as needed.
  • Cross-train and provide back-up office and administrative assistance as needed.

 

OTHER FUNCTIONS (Non-essential):

  • Demonstrate and model personal spiritual discipline and assist in development of an environment on the team where individual team members grow in their own Christian walks.
  • Personal development - engage in the Staff Development process including creating and implementing a Personal Development Plan (PDP) targeting areas of growth.
  • Perform related duties or special projects as assigned.
  • Participate in the Christmas Calling Campaign, completing required number of calls.

 

SUPERVISOR RESPONSIBILITIES:

"None"

QUALIFICATIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

KNOWLEDGE OF:

  • Modern office practices, procedures and equipment.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Oral and written communication skills
  • Ministry organization, operation, policies and objectives
  • Interpersonal skills using tact, patience and courtesy.
  • Intermediate personal computer operation, including word processing, spreadsheets, and database management.
  • Basic research methods
  • Editing and proofing skills
  • Computer programs including Microsoft Office and GSuite.

 

ABILITY TO:

  • Perform complex administrative work with speed and accuracy.
  • Perform advanced operations and techniques in word processing and other office-related computer software.
  • Work in GSuite, including Google Sheets, Google Docs, and Google Drive.
  • Establish and maintain cooperative and effective working relations with others.
  • Work confidentially with discretion.
  • Type 50-60 words per minute.
  • Communicate effectively both orally and in writing.
  • Meet schedules and timelines.
  • Organize and follow through with projects.
  • Maintain records and provide information in the timeframe needed.
  • Manage and prioritize tasks and schedule.
  • Review documents, records, and forms for accuracy.
  • Interact with high level leaders and ministry partners.
  • Analyze situations accurately and adopt an effective working relationship with others.
  • Maintain high level of confidentiality.
  • Work under pressure and adapt to changes.
  • Travel domestically and/or internationally.

 

EDUCATION and/or EXPERIENCE:

Preferred: Any education and experience combination equivalent to two years’ college level work in administrative management and three years’ experience in an administrative office position of increasing responsibility.