Administrative Assistant to Development – Laguna Niguel, CA

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Act as a liaison between the Development Reps, inter-departmental teams, and ministry partners.
• Triage email, mail, phone calls and respond to various requests from Development Reps including sending caseload lists, donation info, specialized reports, videos, equipment, and statistics.
• Arrange for a variety of meetings and conferences, both individually as well as corporately, for the team.
• Maintain accuracy of data in all databases by communicating with reps and making necessary changes.
• Keep the team informed of all pertinent information such as opportunities, needs, and priorities; also provide follow-up.
• Prepare, organize, and distribute schedules, correspondence, meeting notes, reports, and other materials, including those of a confidential nature, through email or mail.
• Conduct research for projects and create the necessary reports.
• Create and maintain processes for increased efficiency and understanding, including simplifying important info for reps and creating instruction documents when necessary for training and reference purposes.
• Travel to fundraising events (Briefings) and Rep Meetings to provide administrative support and assistance to Development Reps as well as the Events team.
• Assist Development Reps with travel plans and documentation as needed.
• Cross-train and provide back-up office and administrative assistance as needed.

OTHER FUNCTIONS (Non-essential):

• Demonstrate and model personal spiritual discipline and assist in development of an environment on the team where individual team members grow in their own Christian walks.
• Personal development – engage in the Staff Development process including creating and implementing a Personal Development Plan (PDP) targeting areas of growth.
• Perform related duties or special projects as assigned.
• Participate in the Christmas Calling Campaign, completing required number of calls.

SUPERVISOR RESPONSIBILITIES:

“None”

QUALIFICATIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills
• Ministry organization, operation, policies and objectives
• Interpersonal skills using tact, patience and courtesy.
• Intermediate personal computer operation, including word processing, spreadsheets, and database management.
• Basic research methods
• Editing and proofing skills
• Computer programs including Microsoft Office and GSuite.

ABILITY TO:

• Perform complex administrative work with speed and accuracy.
• Perform advanced operations and techniques in word processing and other office-related computer software.
• Work in GSuite, including Google Sheets, Google Docs, and Google Drive.
• Establish and maintain cooperative and effective working relations with others.
• Work confidentially with discretion.
• Type 50-60 words per minute.
• Communicate effectively both orally and in writing.
• Meet schedules and timelines.
• Organize and follow through with projects.
• Maintain records and provide information in the timeframe needed.
• Manage and prioritize tasks and schedule.
• Review documents, records, and forms for accuracy.
• Interact with high level leaders and ministry partners.
• Analyze situations accurately and adopt an effective working relationship with others.
• Maintain high level of confidentiality.
• Work under pressure and adapt to changes.
• Travel domestically and/or internationally.

EDUCATION and/or EXPERIENCE:

Preferred: Any education and experience combination equivalent to two years’ college level work in administrative management and three years’ experience in an administrative office position of increasing responsibility.