Administrative Assistant to Development – Laguna Niguel, CA
Pay Level: Unit 2 Level 7 $19.00/hr.
SUMMARY DESCRIPTION OF POSITION:
Under the general direction of an assigned supervisor, perform a wide variety of complex clerical, administrative and secretarial duties for an administrator level team of advisors. Incumbents in the Administrative Assistant 3 class perform complex duties for top-level administrators involving large departments or highly visible and broad administrative functions.
For additional information contact us at:
Cru
Human Resources
100 Lake Hart Drive, Dept. 2300
Orlando, FL 32832
1-800-918-9929 Ext. 7576
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Act as a liaison between the Development Reps, inter-departmental teams, and ministry partners.
- Triage email, mail, phone calls and respond to various requests from Development Reps including sending caseload lists, donation info, specialized reports, videos, equipment, and statistics.
- Arrange for a variety of meetings and conferences, both individually as well as corporately, for the team.
- Maintain accuracy of data in all databases by communicating with reps and making necessary changes.
- Keep the team informed of all pertinent information such as opportunities, needs, and priorities; also provide follow-up.
- Prepare, organize, and distribute schedules, correspondence, meeting notes, reports, and other materials, including those of a confidential nature, through email or mail.
- Conduct research for projects and create the necessary reports.
- Create and maintain processes for increased efficiency and understanding, including simplifying important info for reps and creating instruction documents when necessary for training and reference purposes.
- Travel to fundraising events (Briefings) and Rep Meetings to provide administrative support and assistance to Development Reps as well as the Events team.
- Assist Development Reps with travel plans and documentation as needed.
- Cross-train and provide back-up office and administrative assistance as needed.
OTHER FUNCTIONS (Non-essential):
- Demonstrate and model personal spiritual discipline and assist in development of an environment on the team where individual team members grow in their own Christian walks.
- Personal development – engage in the Staff Development process including creating and implementing a Personal Development Plan (PDP) targeting areas of growth.
- Perform related duties or special projects as assigned.
- Participate in the Christmas Calling Campaign, completing required number of calls.
SUPERVISOR RESPONSIBILITIES:
“None”
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
KNOWLEDGE OF:
- Modern office practices, procedures and equipment.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Oral and written communication skills
- Ministry organization, operation, policies and objectives
- Interpersonal skills using tact, patience and courtesy.
- Intermediate personal computer operation, including word processing, spreadsheets, and database management.
- Basic research methods
- Editing and proofing skills
- Computer programs including Microsoft Office and GSuite.
ABILITY TO:
- Perform complex administrative work with speed and accuracy.
- Perform advanced operations and techniques in word processing and other office-related computer software.
- Work in GSuite, including Google Sheets, Google Docs, and Google Drive.
- Establish and maintain cooperative and effective working relations with others.
- Work confidentially with discretion.
- Type 50-60 words per minute.
- Communicate effectively both orally and in writing.
- Meet schedules and timelines.
- Organize and follow through with projects.
- Maintain records and provide information in the timeframe needed.
- Manage and prioritize tasks and schedule.
- Review documents, records, and forms for accuracy.
- Interact with high level leaders and ministry partners.
- Analyze situations accurately and adopt an effective working relationship with others.
- Maintain high level of confidentiality.
- Work under pressure and adapt to changes.
- Travel domestically and/or internationally.
EDUCATION and/or EXPERIENCE:
Preferred: Any education and experience combination equivalent to two years’ college level work in administrative management and three years’ experience in an administrative office position of increasing responsibility.